For those of you new to speaking at ArtCamp Nashville, this guide is designed to answer a few of the common questions we get every year. Read up on the basics, getting ready and what to do afterwards. Make the most of your day and follow the advice below.
Participate in more than your session: We understand that Saturdays are busy and that you are volunteering your time but it seems to us to be respectful and a common loveliness to stay for more than just the session in which you speak. The day offers numerous opportunities to discuss your session with attendees, meet other leaders in the community, and attend other outstanding sessions.
Prepare your session: You've got 45 minutes to fill so make sure you have the material to fill it. On the other hand, you've only got 45 minutes—so don't go 50. Audience participation is part of any session at ArtCamp. Make sure to build time into your plan for questions and answers at the end, or possibly even during your presentation.
Session Time & Room: Double check your room and time on the website and make sure you know where to go when you get there. Crew will be on-hand to help guide you to the room you need but make sure you know where and when you will speak.
Promote your session: Your session should already have its own unique hashtag (you can find it in your session description on your profile page), start taking about it on social media and, if you have one on your website. Blog about your topic and to let people know what they can expect. The ArtCamp crew will promote the event but you have the opportunity to promote the fact that you are speaking. That will bring more people out to see you and experience all the benefits of attending.
Gather any materials together that you will need: Don't wait until the morning of the event to do so.
Arrive Early: Be sure to give yourself enough time to locate the venue, park, find the speakers’ butler, Roy Laws, and make sure everything is going as planned.
Be in your room before the previous speaker ends: Slip into the back quietly and wait patiently as the speaker before you finishes their session. Once they have wrapped, start making your way up to the front. The previous speaker should be disconnecting their gear as you start connecting yours. Be polite and courteous to the previous speaker as they will most likely have a few people talking to them while they are packing.
Be punctual: You have exactly 45 minutes—not 46 minutes—45 minutes. Locate your room monitor before you start your session and glance at them occasionally. They will give you warnings when you are near the end of your time and will tell you when your time is up. If you get the "Time is up" message, do not wrap things up for 2 minutes. Stop talking, thank your audience and prepare to leave.
Be courteous to the next speaker: Unless you are before lunch or the last session of the day, there is someone waiting to speak after you. There are exactly 15 minutes between sessions and a lot has to happen in that time. As soon as your thunderous applause dies down, start gathering your things and make room for the next person. There will always be people who want to ask you questions. Talk while you pack, and as soon as you can, ask everyone with questions to follow you out into the hall and you'll be happy to answer them.
Include discussion or audience participation: ArtCamp is a community event and is intended
Be courteous to your audience: If you are before lunch, you are between people and food. If you are the last session of the day, you are between people and the After Party. Don't be that guy/gal; finish up and go party.
We understand that Saturdays are busy and that you are volunteering your time but it seems to us to be respectful and a common loveliness to stay for more than just the session in which you speak. The day offers numerous opportunities to discuss your session with attendees, meet other leaders in the community, and attend other outstanding sessions.
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